LEGIONELLA RISK ASSESSMENTS - KEEPING RECORDS
If you have five or more employees you have to record any significant findings, including those identified as being particularly at risk and the steps taken to prevent or control risks. If you have less than five employees, you do not need to write anything down, although it is useful to keep a written record of what you have done.
Records should include details of the:
a. person or persons responsible for conducting the risk assessment, managing, and implementing the written scheme
b. significant findings of the risk assessment
c. written control scheme and details of its implementation
d. details of the state of operation of the system, i.e. in use/not in use
e. results of any monitoring inspection, test or check carried out, and the dates
These records should be retained throughout the period for which they remain current and for at least two years after that period. Records kept in accordance with (e) should be retained for at least five years.
Under the Notification of Cooling Towers and Evaporative Condensers Regulations 1992, you must notify your local authority in writing, if you have a cooling tower or evaporative condenser on site, and include details about where it is located. You must also tell them if/when such devices are no longer in use. Notification forms are available from your local authority/environmental health department.
Although less common, other systems that do not rely solely on the principle of evaporation, are dry/wet coolers or condensers. Owing to their different principles of operation, these systems may not require notification under the Notification of Cooling Towers and Evaporative Condensers Regulations 1992 (NCTEC) but it is important to assess the system against the notification requirements defined in NCTEC, eg where such systems spray water directly onto the surface of the heat exchanger.
In addition, under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR), you must report any cases of legionellosis in an employee who has worked on cooling towers or hot and cold water systems that are likely to be contaminated with legionella.
Based on OHSAS 18001 and BS 8800 which are the recognised UK models for Health & Safety Management Systems, Envirochem is able to provide Health & Safety Assessment Services as part of a range of occupational health and safety support services to cover all health and Safety issues.